Now in galleries WGW

Privacy Policy

Privacy Policy


Introduction
This website uses cookies to optimize user experience, for statistical purposes, and to promote the site via social media platforms. You can configure the conditions for storing cookies in your web browser.

The purpose of this Privacy Policy is to inform users about what personal data we collect, why we collect it, how we use it, and what rights users have regarding this data.

This Privacy Policy applies to the Warsaw Gallery Weekend project. Providing personal data and other information is voluntary but necessary for the execution of the Warsaw Gallery Weekend project.

Data Administrator and Entities Providing Services on Behalf of the Administrator
The Data Administrator is Warsaw Gallery Weekend Sp. z o.o., ul. Biała 4/29, 00-838 Warsaw, NIP: 5272844683.

The Data Administrator may delegate certain tasks related to technical support, data collection, or data processing to third parties. However, such entities are not permitted to use the data in any way and are required to ensure a high level of data protection. Details concerning these entities, including the use of external service providers, are described in subsequent sections.

What Data We Collect
Through the provided form, we collect the following data, including personal data:

  1. Name of the gallery/museum/institution.
  2. Address, street, postal code, city.
  3. Name and surname of the gallery/museum/institution owner.
  4. Website address of the gallery/museum/institution.
  5. Email address of the gallery/museum/institution.
  6. Contact phone number of the gallery/museum/institution.
  7. Names, surnames, and biographies of artists represented by the gallery/museum/institution.
  8. Information about exhibitions and events organized by the gallery/museum/institution.

Additionally, during website usage, technical data such as:

  • User's IP address,
  • Information about the device, browser, and operating system,
  • System logs (e.g., time and date of the visit),
  • Data related to cookies (refer to the "Cookies" section).

Why We Collect Data
The data is collected to execute the Warsaw Gallery Weekend project. The Administrator will process users' personal data to:

  1. Deliver electronic services, including registration for the program and the execution of the Warsaw Gallery Weekend project.
  2. Communicate with users, including sending project-related information.
  3. Prepare analyses, programs, statistics, and evaluations for the project.
  4. Carry out promotional and popularization activities.

Data processing for purposes other than those specified above will only occur if there is a legal basis for such processing.

We do not share personal data with third parties without explicit user consent unless required by law. However, we use external service providers such as:

  • Analytical tools (e.g., Google Analytics),
  • Social media platforms (e.g., Facebook, Instagram),
  • Cloud services for data storage.

In cases where data is transferred outside the European Economic Area (EEA), appropriate safeguards compliant with GDPR (e.g., standard contractual clauses) are ensured.

Cookies
Our website uses cookies to:

  1. Optimize site usage.
  2. Collect anonymous statistical data about users.
  3. Promote the site through social media.

We use:

  • Essential cookies for proper site functionality.
  • Analytical cookies to monitor site usage statistics.
  • Marketing cookies to personalize advertising content.

Users can manage their cookie preferences through browser settings or a dedicated banner on the website. Note that some site functionalities may be limited if cookies are disabled.

How We Collect and Process Data
When registering a gallery/exhibition for the Warsaw Gallery Weekend project, users provide data about the gallery and exhibition as outlined in the registration form on the website.

Additionally, during the execution of the Warsaw Gallery Weekend project, the registering person may provide supplementary data, including data about other individuals (e.g., artists), if necessary for project execution. These individuals will be informed about the purpose and scope of the data collection and must give their consent.

Personal data will be processed in compliance with applicable legal regulations, particularly GDPR.

Data Retention Period
Data will be stored for the duration of the current and subsequent editions of the Warsaw Gallery Weekend unless the user withdraws their consent for data processing.

User Rights
Each user has the following rights:

  1. Right to access data.
  2. Right to correct data.
  3. Right to restrict data processing.
  4. Right to delete data ("right to be forgotten").
  5. Right to object to data processing.
  6. Right to file a complaint with the President of the Personal Data Protection Office.

To exercise these rights, please contact us at info@warsawgalleryweekend.pl.

Data Security
We implement appropriate technical and organizational measures to protect users' personal data, including:

  • Data encryption,
  • Regular security audits,
  • Limiting data access to authorized personnel only.

Changes to the Privacy Policy
We may update our Privacy Policy. All changes will be published on this page along with the appropriate update date. We encourage users to regularly review the Privacy Policy content.